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How much does a video conferencing system cost?

Jun. 10, 2024

How Much Does A Video Conferencing System Cost - TVS Pro

First, let&#;s consider a few standard costs of a video conferencing system. The most obvious cost is the cost of the hardware itself, which includes the video conferencing cameras, microphones, speakers, and displays. These devices can vary dramatically in price depending on their features and capabilities.  For example, a basic yet good quality setup for a small huddle room (for less than 5 people) might cost between $500 &#; $ for hardware alone.  On the other hand, a large conference or training room, that can hold 20 people or more, could cost between $10,000-$25,000 or more for hardware &#; depending on what is wanted and/or required.

For more information, please visit Video Conferencing Equipment Prices.

This range might seem a bit broad, as it should. There are so many available options that you can really pick what features you are willing to pay for, and what functionality is truly required. Camera prices have quite a range between an inexpensive fixed angle camera, to a camera that is AI-driven with Pan-Tilt-Zoom capabilities. As you might guess, the cost is quite different between those two options. Microphones are similar &#; from a microphone used for a single speaking voice to a room full of voices where the microphone tunes each voice independently and mixes/balances them together. Additionally, you will need to factor in the cost of any necessary cables, adapters, and other optional accessories, which can add a few hundred dollars to the overall cost.

What is the Cost of a Video Conferencing System?

Interested in learning more about video conferencing systems and how much they cost? Well, you're in the right place. But unfortunately, the cost of video conferencing systems isn't as straightforward as you might hope. For that reason, we will help break down some factors that determine how much your video conferencing solution will cost. 

Usherwood Office Technology is a certified partner of video conferencing systems. We have a team of experts specialized in video conferencing that educate, deliver, implement, and support all aspects of the solution. 

We have spoken with our experts to help you figure out what can be expected regarding the cost of your video conferencing system. This article will touch on the average price of systems and what factors can cause your system to become more or less expensive.

Let's dive in! 

 

What are video conference systems? 

Video conferencing is one of the most popular ways to hold meetings with remote coworkers or external personnel. The reason for this is because face-to-face contact is possible when hosting remote calls now, and the equipment is also more advanced and easier to utilize than ever before. 

Video conference systems can include an array of different devices. A typical video conferencing system requires a display, an all-in-one camera, speaker, & microphone device, and a conferencing platform such as Microsoft Teams, Zoom or other equivalent. Regarding the cost of a video conference system, prices of equipment, configuration, and installation can range from $127 a month to $234 a month per room depending on the size of the room you use, the equipment you use, the size of displays, licensing, etc. 

 

What is the Cost of Video Conference Systems?

When it comes to pricing, it can change on many factors. Typically, the cost of video conferencing systems is broken down by the size of the space you would like to implement the system in. These can be referred to as huddle space, small to medium space, or a large space. 

The pricing below is based on a 63-month lease agreement.  While there may be some advantages to purchasing your equipment, given that this technology changes so rapidly, we typically recommend leasing.  This ensures that its always current, functional, and secure.  You can find more info on this in our knowledge base article on Leasing vs. Buying IT Equipment.  

 

Contact us to discuss your requirements of paperless multimedia congress terminal. Our experienced sales team can help you identify the options that best suit your needs.

 

Huddle Space:

The average price of a huddle room starts at $127 a month per room.

Typically includes:

  • Seating for 2 to 4 people (in the physical room)
  • Single display (based on the size of the room)
  • All-in-one camera, speaker, and microphone device
  • Touch controller used to join and control meeting
  • Room scheduling touch screen (if wanted outside of the conference space)
  • Conferencing platforms 

 

Small to Medium Space:

A small to medium space starts at $160 a month per room. 

Typically includes: 

  • Seating for 5-12 people (in the physical room)
  • One to two displays (based on the size of the room)
  • Displays vary based on the size of the room and wow factor (in some instances, there may be a display wall (which may affect price) 
  • Compute to connect peripherals
  • All-in-one camera, speaker, and microphone device (is possible depending on room and needs)
  • High-resolution camera
  • Dedicated speakers
  • Dedicated microphone array
  • Touch controller used to join and control meeting
  • Room scheduling touch screen (if wanted outside of the conference space)
  • Conferencing platforms (like Teams Zoom etc.)

 

Large Space:

A larger space can typically range from $205 to $234 a month per room depending on the software platform you use (Teams, Zoom, other)  

Typically includes:

  • Seating for 12 or more people (in the physical room)
  • Two or more displays (based on the size of the room)
  • Displays vary based on the size of the room and wow factor (in some instances, there may be a display wall (which may affect the price)
  • A computer to connect peripherals
  • High-resolution camera
  • Dedicated speakers
  • Dedicated microphone array
  • The audio controller may be required based on the number of speakers, mics, room size, and sound quality required
  • Touch controller used to join and control meeting
  • Room scheduling touch screen (if wanted outside of the conference space)
  • Conferencing platforms (like Teams Zoom etc.)
  • Digital Whiteboard

 

Ready to discover your video conference solution? 

Many factors go into determining the price of your video conference system. For that reason, it can be helpful to meet with an expert to discuss your options. When you implement a video conference system, you will likely want to partner with a managed service provider that will provide ongoing maintenance (upgrades, patches, etc.) to ensure that the solution operates reliably and complies with security standards.  These systems change frequently and are critical to your business, so an ongoing maintenance agreement is highly recommended.  Our experts can also assist with training users in the solution to make it an easy transition.

If you are interested in learning more about video conference systems, fill out our discover your solution form below, and someone will be in touch to discuss any questions, concerns and help determine what solution is the best fit for your environment. 

If you are looking for more details, kindly visit conference room multimedia solutions.

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